EXHIBIT & PROGRAM POP-UPS

EXHIBIT & PROGRAM POP-UPS 2018-11-28T14:34:13+00:00

Join us at the 2019 SEL Conference in Baltimore for the opportunity to showcase your products and services to professionals who are interested in advancing SEL in their schools and communities.

Exhibiting at the Conference will provide visibility for your business or organization and the opportunity to interact with an anticipated 700+ attendees from all over the country.

This year, we have expanded your opportunities to be involved and reach your target audience. Review each opportunity and then select the options that are most appropriate for you.

Exhibit and Exhibit PLUS

Deadline: Friday, April 12, 2019 (or until tables are sold out)

Exhibiting provides a great networking opportunity to meet other service providers and prospective customers. It is a direct exposure opportunity for you to interact with and discuss your services and/or products with hundreds of educators and decision-makers. Based on feedback from 2018, we have adjusted the agenda to allow ample time for networking and conversation.

Looking to have a bigger impact on ALL conference attendees? Consider the Exhibit PLUS package. This will provide you the opportunity to include a promotional item or information packet in each conference bag.

  • $1,000 per table
  • Add $250 to your table fee(s) to purchase the Exhibit PLUS package

Fee includes for Exhibit and Exhibit PLUS:

  • One skirted, draped 6’ x 2.5′ table with two chairs
  • Complimentary wireless internet
  • Meals provided during the conference for up to two representatives
  • Confirmed exhibitors by April 12, 2019 will be included on the conference website and large-screen PowerPoint loop shown at general sessions.

Exhibit PLUS fee includes:

  • A promotional item or informational packet in each conference bag

List of Recommended Promo Items

Fees do not include entrance into workshops. A discount rate is available for exhibitors who would like to attend conference sessions – $50 May 20, $100 May 21 and $100 May 22. Contact CPSEL to obtain a discount code and registration link.

  • Exhibits may not extend more than 12-inches from the front of the table
  • Exhibits or promotional materials may not block any aisles or access ways
  • Any music or lights displayed may not interfere with other exhibitors

There are a limited number of tables that are located near electrical outlets. Those tables will be assigned on a first come, first served basis for those vendors requesting electricity. Should you require electricity and all tables near outlets are already assigned, you will be contacted to explore your options. The hotel can make special accommodations to meet your needs but you may incur additional fees for this service.

  • Sunday, May 19 from 5:00 p.m. – 7:00 p.m. SETUP
  • Monday, May 20 from 11:00 a.m. – 4:00 p.m.
  • Tuesday, May 21 from 8:00 a.m. – 4:30 p.m.
  • Wednesday, May 22 from 7:30 a.m. – 3:15 p.m.
  • Wednesday, May 22 4:00 p.m. by which all exhibits must be REMOVED

Go to the Agenda web page to view a more detailed conference schedule.

If you apply for the opportunity to exhibit and for program pop-ups, you are encouraged to bring two representatives since they occur simultaneously.

All exhibitors are encouraged to set up their displays before registration begins on Monday. Exhibits will be located throughout the Atrium.

Exhibitors will be assigned their location based on the following criteria: date of submission of the exhibitor registration/payment and provision of a sponsorship (conference sponsors will receive prime locations).

In past years, we have held a giveaway at the closing session of the conference and exhibitors were encouraged to donate a prize. We will not be coordinating an end-of-conference giveaway in 2019. However, we encourage you to have you own giveaway displayed at your table. Should you do your own giveaway, you are responsible for notifying each winner and sending prizes to them.

  • Set up an attractive display with promotional items that will draw people to your table. Tables with just pamphlets rarely get the same level of traffic as those with interactive displays, free resources, candy and other promotional items.
  • Be sure that your representatives engage conference attendees. We often see representatives on their electronic devices. People will generally not stop by a table if representatives look occupied and disinterested.
  • Consider using Twitter and the conference hashtag #SELConf2019 to draw interest to your table and encourage people to stop by.
  • Create an attractive gift basket or sign indicating what you plan to give to one winner. Collect business cards and decide how you will give away that item (end of conference or by mail).

All organizations must complete the application process in order to be considered as an exhibitor. The Center for the Promotion of Social and Emotional Learning reserves the right to determine the appropriateness of any organization to be an exhibitor. When approved, you will receive an email with instructions to complete the exhibitor registration process, make a payment and submit your certificate of insurance. We only accept online credit card payments.

Exhibitors are considered confirmed when the registration process has been completed, including payment. Additional details about onsite setup and logistics will be sent via email two weeks prior to the conference.

Prime exhibit space is reserved for sponsors first. All other exhibitors will be assigned on a first come, first served basis after registration is complete and payment is received.

Certificate of Insurance

Self-insured entities, such as state agencies, are exempt from providing a certificate of insurance but must submit exemption information on agency letterhead. All other entities must submit a certificate of insurance (see requirements below).

Certificate of Insurance Requirements
Applicants must provide:

Event liability coverage of $1,000,000 per occurrence and $1,000,000 aggregate OR Standard liability coverage of $1,000,000 per occurrence and $2,000,000 aggregate

AND:

  • All insurance certificates shall list the Central Susquehanna Intermediate Unit as an additional insured
  • All certificates must be signed by a licensed insurance broker or insurance representative
  • Sub-limits shall not be less than the per occurrence limit amount required

Give this information to your insurance company and they will provide you with the required paperwork.

Shipping Materials

Exhibitors are solely responsible for shipping and handling of their materials. If materials arrive at the facility prior to May 16, 2019 storage fees may apply. Confirmed exhibitors with shipping questions should contact Regina Salvador, (717) 763-1661 ext. 164.

Please refer to the FedEx Office Package Shipping Instructions for handling and storage fees/details.

Package Label
Hold for Guest: [GUEST NAME],  [GUEST CELL NUMBER]
c/o FedEx Office at Renaissance Baltimore Harborplace Hotel
202 East Pratt Street
Baltimore, MD 21202

SEL Conference/CPSEL
Box [BOX NUMBER] of [TOTAL NUMBER OF BOXES]

In advance of shipping items, you are encouraged to contact the FedEx Office at (410) 528-1057, Monday through Friday from 8:00 a.m. – 5:00 p.m.

FedEx Office Business Center
Renaissance Baltimore Harborplace Hotel
202 East Pratt Street
Baltimore, MD 21202
(410) 528-1057
usa5602@fedex.com

Travel and Lodging

Go to the Travel and Lodging web page to read more about lodging, conference location, parking and travel.

ADA Accommodations

CPSEL encourages persons with disabilities to participate in its programs and activities. If you anticipate needing any type of accommodation or have questions about the physical access provided, please contact Regina Salvador, (717) 763-1661 ext. 164, in advance of your participation or visit.

EXHIBIT APPLICATION

Delay, Cancellation and Refund Policy

Delay and Cancellation of Event
Due to inclement weather (snow, ice, flooding, etc.) or other emergencies, events may be delayed or cancelled. Participants are responsible for calling the Center for Schools and Communities automated voice messaging system at (717) 763-1661, option 3 after 6:30 a.m. the day of the event. The system is updated as conditions change, so it is necessary to call for any changes prior to leaving for your scheduled event.

Cancellation and Refund Policy
Refunds (minus a $55 administrative/processing fee) will be granted to registrants who cancel their registration via email no later than Wednesday, April 18, 2019. Cancel Registration

Refunds will not be provided to registrants who neither cancel nor attend the event. Confirmed registrants who are unable to attend the event may send a substitute in their place at no additional cost. Substitution information must be received by CPSEL no later than Monday, May 13, 2019. Send Substitution Information

CPSEL reserves the right to cancel the conference. In the unlikely event that this occurs, participants will receive a full refund.

APPLY TO EXHIBIT

Program Pop-ups

Deadline: Friday, March 1, 2019 (or until tables are sold out)

This brand new option was created in order to allow those educators and decision-makers who are in the market for a program or assessment tool to get high-level overviews of multiple programs in a short amount of time. Program pop-ups are appropriate for organizations who provide SEL programs/curriculum or SEL-related assessment tools and are organized in “speed dating style.” Attendees get six minutes at six tables and can follow up with the programs of their choice during subsequent exhibitor time.

  • $400 per table

Fee does not include an exhibit table or entrance into workshops.

  • PowerPoint presentations, as well as anything requiring electricity will not be feasible in this format
  • Displays may not extend more than 12-inches from the front of the table
  • Displays or promotional materials may not block any aisles or access ways
  • Any music or lights displayed may not interfere with other program pop-ups

Tuesday, May 21 from 2:15 p.m. – 3:00 p.m.

Go to the Agenda web page to view a more detailed conference schedule.

If you apply for program pop-ups and the opportunity to exhibit, you are encouraged to bring two representatives since they occur simultaneously.

  • Be creative and brief. You will have six minutes to explain what makes your program/tool unique and why the prospective client should take a closer look. PowerPoint presentations will not be feasible in this format.
  • Provide attendees with some type of take-away or program summary.
  • Consider providing some type of purchase incentive for those who have attended your pop-up.

All organizations must complete the application process in order to be considered for program pop-ups. The Center for the Promotion of Social and Emotional Learning reserves the right to determine the appropriateness of any organization/program to be part of the program pop-up session. When approved, you will receive an email with instructions to complete the pop-up registration process and make a payment. We only accept online credit card payments.

Pop-up participants are considered confirmed when the registration process has been completed, including payment. Additional details will be sent via email two weeks prior to the conference.

ADA Accommodations

CPSEL encourages persons with disabilities to participate in its programs and activities. If you anticipate needing any type of accommodation or have questions about the physical access provided, please contact Regina Salvador, (717) 763-1661 ext. 164, in advance of your participation or visit.

Delay, Cancellation and Refund Policy

Delay and Cancellation of Event
Due to inclement weather (snow, ice, flooding, etc.) or other emergencies, events may be delayed or cancelled. Participants are responsible for calling the Center for Schools and Communities automated voice messaging system at (717) 763-1661, option 3 after 6:30 a.m. the day of the event. The system is updated as conditions change, so it is necessary to call for any changes prior to leaving for your scheduled event.

Cancellation and Refund Policy
Refunds (minus a $55 administrative/processing fee) will be granted to registrants who cancel their registration via email no later than Wednesday, April 18, 2019. Cancel Registration

Refunds will not be provided to registrants who neither cancel nor attend the event. Confirmed registrants who are unable to attend the event may send a substitute in their place at no additional cost. Substitution information must be received by CPSEL no later than Monday, May 13, 2019. Send Substitution Information

CPSEL reserves the right to cancel the conference. In the unlikely event that this occurs, participants will receive a full refund.

APPLY FOR PROGRAM POP-UP